Healthcare leaders today face a complex workforce challenge: balancing rising labor costs, unpredictable staffing needs and the demand for real-time insights. Traditional vendor management systems (VMS) help with contract labor and vendors, but they rarely address the full picture.
What’s needed is something more: a platform that deliver simplicity by streamlining processes, integrates across systems and puts actionable data in the hands of decision-makers.
Here’s a checklist of what the next generation of workforce technology should deliver, plus how healthcare leaders are already seeing these benefits in action.
Real-Time Reporting You Can Trust
Executives and managers need visibility into rates, fulfillment times and market trends without waiting for manual reports or digging through spreadsheets. Modern platforms should put this information at your fingertips in clear, intuitive dashboards.
“With LotusOne I don’t rely on teams or emailing somebody. I can slice and dice the data myself and make informed decisions based on market data.” – Nimeet Kapoor, Adventist Healthcare
Streamlined Approval Workflows
Staffing requests shouldn’t get stuck in email chains. The right technology speeds decision-making by automating approvals; moving requests through the right channels quickly while maintaining oversight and accountability.
Integrations That Bring It All Together
Hospitals typically have multiple VMS and multiple point solutions to run their staffing which then also need to integrate across other foundational systems like HRIS, scheduling, finance and payroll. A next-generation workforce management platform needs to integrate seamlessly and deliver simplicity by reducing silos and creating a unified view of your workforce strategy.
“Before we had LotusOne, a lot of these approvals for labor were on paper. With LotusOne, we’ve been able to build out [streamlined] job approvals. We also integrate with our HR system. For everybody who gets hired, LotusOne automatically generates [new] accounts into [Workday].” – Nimeet Kapoor
Built Around the Voice of the Customer
The best workforce solutions aren’t static — they evolve with the needs of the healthcare community. By creating ongoing forums for leaders to share feedback and inform the technology roadmap, platforms can continuously improve and stay aligned with real-world challenges.
The LotusOne Technology Advisory Board (TAB) brings together healthcare leaders from across the industry to serve as a sounding board for product innovation. This group collaborates directly with technology teams, sharing insights from the field to help shape solutions that are both practical and impactful.
“I joined the Technology Advisory Board committee because the voice of the customer really matters. I’ve seen, firsthand, some of the changes that the [LotusOne technology] team has made based on the feedback that I have provided.” – Nimeet Kapoor
The Power of One
Traditional VMS tools only scratch the surface. Managing today’s workforce means unifying every role and labor type — from nursing and allied health to physicians, IT and non-clinical — in one connected platform. Internal float pools, permanent hires and contract staff all need to live in the same place, with predictive scheduling providing the foresight to act before gaps appear.
From predictive scheduling to cost control, LotusOne helps you plan smarter and act faster. It’s one source of truth and one platform to manage your entire workforce, without the complexity.
Why This Matters
When technology delivers on this checklist, healthcare systems gain more than efficiency:
- Faster fills that reduce reliance on urgent, costly contracts
- Less administrative burden so leaders can focus on patient care
- Smarter decisions powered by real-time market insights
- Flexibility to plan ahead, adapt quickly and reinvest savings into community health
LotusOne was designed with these priorities at its core. More than a VMS, it harnesses the power of one — a single, unified workforce optimization platform that grows with your organization, combining real-time data, automation and customer feedback to create a smarter, more sustainable workforce strategy. Because when healthcare evolves, your VMS should, too.
To learn more about the power of one with LotusOne, contact [email protected] to schedule a demo.